Record a meeting

Open Home from the sidebar. Use the New meeting card to enter a title, description, and optional scheduled time, then click Start recording.

You can also use Quick Create -> Start meeting now from the sidebar. If you want to prepare without recording yet, choose Prepare for later on Home or Quick Create -> Create draft meeting.

To check input levels before a call, open Settings -> Audio. It shows microphone and system-audio meters, plus the microphone picker.

Controls

• Start recording — begins capture from a draft workspace.
• Pause — stops capturing without ending the meeting. Resume picks up where you left off.
• Resume — continues a paused recording.
• End meeting — stops the recording and asks what to do next.
• Continue recording — appears on completed meetings when you want to append more audio later.

Global shortcut

You can start and stop a recording without bringing the app to the front using Cmd+Shift+M — the shortcut works even when Gistlist isn’t focused. Custom binding isn’t user-configurable in the current build.

What gets captured

By default, Gistlist records both your microphone and system audio. System audio is what the other people in your call sound like — Zoom, Meet, Teams, anything playing through your speakers.

On macOS 14.2 and later, system-audio capture works without any extra setup. On older macOS, Gistlist falls back to mic-only.

Audio quality

Two things happen automatically:

• Speaker bleed in the mic track is reduced — the bit of “the other person” that leaks through your microphone gets cancelled out.
• Near-duplicate speaker segments are dropped, so when the same audio appears in both channels you don’t see it twice in the transcript.

You can also turn on Apple voice processing in Settings → Audio. It’s off by default. Turn it on if your built-in speakers bleed heavily into the mic and the offline pass isn’t enough.

What happens when a meeting ends

When you click End meeting, Gistlist opens a dialog:

• Process meeting — save the audio, transcribe it, and run the selected output steps. The transcript step must run before prompts.
• Save without processing — keep the recording and return to it later.
• Delete meeting — review and discard the meeting.

If you process the meeting, Gistlist runs transcription using your ASR provider, then runs the summary prompt plus any other prompts marked auto: true that you leave selected. Outputs stream live with per-section progress. You don’t have to wait for the whole pipeline to finish before reading what’s done.

Pause, drafts, and recovery

Audio is written to disk continuously, so pausing and resuming during a meeting is a first-class operation — useful when a call gets interrupted or you want to drop a stretch of small talk.

Draft meetings keep prep notes, live notes, and attachments in the meeting folder before any audio exists. Completed or errored meetings can be reopened as drafts from the meeting overflow menu.

If the app quits mid-recording, Gistlist stops the active recording and preserves the meeting folder instead of throwing the files away. Re-open the meeting from Meetings to inspect what was saved and decide whether to continue, edit, or reprocess.